KVK Business Register extract
Overview of the details registered for a company or organisation.
What do you get when you order a KVK Extract?
- A summary of the company’s registration data, such as its name and address, date of establishment, and in most cases its directors;
- Information about the legal entity, the nature of the company and its registered office(s);
- It is clear in the registration if no unsolicited mail advertising or door-to-do sales are wanted.
Order an extract
Find a company and select the type of extract you want. The procedure is only available in Dutch.
The types
View online
- For businesses active after 23 May 2010.
- Directly on your screen.
- For your own use.
- In Dutch.
- Pay via your KVK account.
- Not an official proof of registration.
Digitally certified
- Pdf file.
- For official use.
- Also available in English.
- Pay using iDEAL, credit card or via your KVK account.
- Certificate remains valid when digitally forwarded.
- Printing invalidates the certificate.
Paper certified
- On special paper.
- For official use.
- You receive the extract by mail.
- Also available in English.
- Pay by invoice, or use iDEAL or credit card.
What can you do with a KVK Extract?
- Obtain reliable information about a business partner;
- Prove that your company is registered in the Business Register, for example when you apply for a business account with a bank;
- Check who is authorised to sign contracts (authorised signatory);
- Prove that your company or another company does not want to be approached for door-to-door sales or receive unsolicited advertising (Non-Mailing Indicator, NMI).
Examples
Want to know what an extract looks like? This PDF with examples shows all the varieties.
Changes in laws
Changes in Dutch law may affect the contents of a Business Register extract.
Frequently asked questions
That depends on the type of extract you order. The version for information purposes will appear on your screen immediately. The digitally certified KVK Business Register Extract will be emailed to you as a pdf file within 10 minutes of your order. The paper certified extract will be posted to you the same day if you order it before 15:00 CE(S)T.
No, not everyone accepts the English-language KVK Business Register Extract. A number of details are not translated. This is because no common translation of these is possible. Sometimes organisations ask for the Dutch extract to be included. Or for the English version to be legalised with a stamp from a civil-law notary or embassy. Find out in advance if the party you are doing business with will accept an English-language extract.
Most of the standard field names, such as the address, name, and authority, are translated. Where that is impossible because there is no standard translation, you must use the Dutch-language extract. The details concerned are:
- the description of the business activities (the SBI code is translated);
- details of the restrictions on power of attorney;
- references to judgments of a foreign court;
- certain job titles of officers.
A KVK Business Register Extract shows a company’s details as they stand at the time the extract is requested. So if changes are made subsequently, the details in the extract will no longer be up to date. That is why most companies request an extract of no more than 1 month old.
You can print a digitally certified Business Register Extract, but the printed document will not be legally valid. If you want to use the digitally certified extract for official purposes, you must forward the original email with the document attached. This is legally valid and will usually be accepted.
If you cannot see the email attachment, click ‘Forward’ and send the email to your own email address. The attachment should now be visible. Save the extract and open it with Adobe Reader.
If you use an Apple computer, specific email settings may block an attachment.
If the public legal entity runs a business, its directors and supervisory officials will be registered and listed on the KVK Business Register Extract. However, in the case of a public-law legal entity with many authorised representatives (for example, a hospital), not all authorised representatives are listed on the Business Register extract. The extract then states 'voor (overige) volmachten zie opgave'. You can request a full list of these authorised representatives separately from KVK. This costs €16.90. Many organisations also list their authorised representatives on their own website.
The private addresses of officials of a legal entity are not open to the public. Only employees of administrative bodies, lawyers, bailiffs, and notaries can view this data. Find out more on private addresses.
As of 12 September 2024, KVK no longer lists the phone numbers of registered entrepreneurs on the KVK Business Register Extract. Many entrepreneurs requested this measure, mostly to limit unwanted sales calls. Only authorised organisations can view the telephone number in the Business Register.